Administrative Assistant

A challenging position in a leading firm, where my knowledge and experience in a Bank and Contracting firm, and my communication and presentation skills are being utilized.

Mace International- Abu Dhabi, United Arab Emirates
June 2006 till date
Project Secretary cum Document Controller

• Assist the Project Director and Project Engineers for the clerical works in the preparation of tender documents and other project sites paper works.
• Handle all incoming and outgoing phone calls and other business communications.
• Responsible for preparing all incoming/ outgoing correspondence, memo, mail.
• Maintain copy of contract agreement of all the companies involved in the project.
• Maintain an orderly Company’s personnel records.
• Ensures that adequate stationary stocks are maintained.
• Coordination with other departments for meetings and presentations.
• Ensure smooth flow of daily work operations.
• Handle records and all business incoming and outgoing correspondence
• Recording all documentation, contracts
• Ensure variation documentation requirements are met prior to incorporating them into the contract.

Globex – City Consult Engineering Consultants
Abu Dhabi, United Arab Emirates
December 2005 – May 2006
Secretary

• Set up a computerized administrative data base for the company
• Handle all secretarial and clerical functions such as setting up appointments, arranging meetings, typing business letters and memoranda, prepare weekly accomplishment report.
• Answers the telephone and take down messages to the concerned person.
• Maintain a proper filing system.
• Maintain attendance records for the department.
• Monitor expenses of the department, management of reimbursement and monitors office supplies

Bachelor of Science in Business Administration Major in Banking & Finance, Minor in Accounting at the University of Baliuag, Bulacan Philippines, Graduated 1995